Why the Dirty Details Matter When Planning Your Vacation

Sometimes things aren’t always what they seem. Especially upon first glance.

This past summer I was examining my Marriott rewards account when I noticed that I had finally — finally! — accrued enough points to score a 6-night stay on Maui at their beautiful Wailea Beach property.

Within seconds my head was filled with visions of the Honeybee and me enjoying a few days of romantic bliss — sans kids, of course — on a beautiful island paradise.

Needless to say, I was absolutely determined to see this unplanned trip happen.

No matter what.

Well, that is, as long as all of the adventitious outlays weren’t going to exceed the roughly $5000 we had sitting in our “mad money” account.

So, with that ground rule in mind, I dutifully surveyed several of the top travel websites to get airfare and rental car prices, and then quickly made the following back-of-the-envelope estimate:

  • Airfare ($1250)
  • Lodging (free!)
  • Food/Drinks ($1250)
  • Rental Car ($200)

As you can see, even though we were staying at a five-star resort, my rough calculation suggested our Maui trip would be somewhere in the neighborhood of $2700, which was well within our budget. And so, with that gross estimate in hand, I told the Honeybee to pack her bags — and mine too.

Reality, What a (More Expensive) Concept

Before I go any farther, look at this seemingly innocent picture of coffee beans:

Now, if you simply took a quick glance at the photo, I suspect you probably failed to notice anything out of the ordinary. But like most things in life, the devil is in the details. If you examined the picture more thoroughly, you probably noticed the face that’s hidden within the myriad of coffee kernels.

It turns out that a good chunk of our total Maui vacation expenses were locked in the dirty details too. In fact, soon after committing to travel, it became apparent that my initial vacation cost estimate wasn’t worth a hill of Kona coffee beans. I had no idea just how badly that original back-of-the-envelope guess of $2700 was though until I finally got home this weekend and totaled up the damage.

Here is the final tally of every expense related to our trip.

Those Pesky “Other” Costs

Now don’t get me wrong; I’m not complaining about the bottom line. The resort accommodations were spectacular, and the Honeybee and I had a great time, so the $4365 price tag was well worth it.

Still, tracking vacation expenses to the last penny revealed some interesting unexpected outlays that significantly drove up actual costs well beyond my original estimate.

With that in mind, here are four prime examples you should remember to account for when budgeting for your next vacation:

Other hotel costs. Although I should have, I never considered that I would want to take advantage of the hotel’s optional resort and Internet fees which came to over $280 in additional charges. I also didn’t plan on spending $680 for the week to upgrade into one of the best oceanfront rooms in the entire resort (room 6208, in case you’re interested), but in the end I decided I would be crazy not to — especially considering that same room would run me about $3000 under normal circumstances.

Other airfare costs. Costs related to airfare didn’t stop with the $1241 we spent on tickets. For example, United charged us an additional $85 each way for our three bags. The private sedan that took us to and from Los Angeles International Airport cost us another $182. And on the way to Maui, the Honeybee spent $15.59 on the plane for a cold sandwich and, um, an adult beverage.

Tips. Maybe I was guilty of a little tip inflation on this trip; I spent $251.82 on tips to the bell hops, drivers, maid, waiters and pool servers. Not only is that a fairly significant amount of cash — it’s also $251.82 that I didn’t include in my initial estimate.

Souvenirs. Some people can travel half-way around the world without getting so much as a two-bit refrigerator magnet. For this trip we spent $351.58 on vacation mementos — which represents roughly six percent of our entire vacation cost. I know.

Speaking of souvenirs, while we were in Maui I wanted to get my handyman father-in-law, Tony, one of those dancing dashboard hula girls, but I was quickly overruled by You-Know-Who. So, instead, all he got was a lousy tee-shirt. And although he didn’t say a word, I’m pretty sure he hated it.

It’s okay; I can’t say that I blame him.

After all, some faces are a lot easier to hide than others.

Photo Credit (hula): Michael Cory; Photo Credit (coffee beans): furitsu

Comments

  1. 1

    says

    Congratulations! The trip sounds like it was amazing. I think I would have upgraded the room too.

    How long did it take you to accrue enough Marriott points for Maui? I have a Marriott rewards account too, but I’m not the business traveler that I used to be, so I’m not accruing many points anymore. We might stay at a marriott once a year now, so it will probably take decades. Did you accrue your points through staying at Marriotts or do you use their credit card for the points?

    • 2

      Len Penzo says

      I think it took me about five years — and all of those points were earned entirely through hotel stays. My travel has since slacked off a bit over the last few years. So to make up points quicker I have now begun responding to special Marriott offers (e.g., I earned 110,000 new points in the past week by sitting through a time share presentation and applying for their credit card).

  2. 3

    Jillian says

    This is great info! There are a lot of expenses that I tend to overlook when planning, so it really helps to see all your expenses broken out. I love Maui too. We’ll get back one day. (sigh)

    Loved the face in the coffee beans! Nice touch. :-)

    • 4

      Len Penzo says

      Thanks, Jillian. Maui is a great place to vacation.

      Oh, and it took me almost a minute to find that face, by the way. I know. Pretty bad. (I originally thought it was one of those 3D pictures that you had to stare at for awhile before the image magically appeared!) LOL

  3. 5

    says

    I’m sure your vacation was fabulous, but I prefer my method of travel: cheap. Granted, I don’t stay in American hotels with rooms on the beach, but I do manage to spend about $15 a night for a place to sleep. I eat at small, local eateries instead of American restaraunts, and I swim in the ocean instead of the hotel pool.

    Doing things this way might not have the same level of luxury as a vacation like the one you just had, but I can travel all over the world for a hell of a lot cheaper. I guess it’s a matter of preference, but I like to travel close to the ground if you know what I mean. (And I never check a bag…ever.)

    • 6

      Len Penzo says

      If I could have driven to Maui, I would have done it. I swear.

      And you’re right, Steven. It’s definitely a matter of personal preference.

      When I was in college and in my 20s I used to vacation on-the-cheap too.

      Then I got older. :-)

      • 7

        says

        I just haven’t reached the stage in life where the hotel matters yet. :) I’ve stayed in some pretty shady places, but by doing that I’ve been able to have some amazing adventures in far and away places that most people only ever dream of. Travel is one of those things in life that can be as expensive or cheap as you’d like them to be. There’s no right or wrong way, and I’m glad you had a great vacation! (Now, if I could have the $5,000 you spent, I’d take it and spend a couple months or so traveling through Central and South America.)

  4. 8

    says

    Hey Len, sounds like a great trip. My default re planning trip expenses is to do a quick and dirty like you did, then double it.

    That usually is in the ball park when all is done.

    • 9

      Len Penzo says

      I think your method is a much more conservative (and accurate) approach, Dr. Dean. I just may have to try that next time around.

      While we were there I had a couple of Cuba Libres for you, by the way. :-)

  5. 11

    says

    Welcome back, looks like it was a good time (and worth it)!

    My question: how will Tony react when he sees how his gift could have shaken out? Haha!

  6. 15

    Todd says

    Mr. Penzo, glad to see you didn’t skimp. Many finance bloggers are so Puritanical about vacation costs that they miss the entire point.

    Also: not sure what your Marriott status is, but they waive internet fees for some loyalty levels.

    • 16

      Len Penzo says

      It took me a couple vacations to finally learn that a vacation on the cheap is no vacation at all. That’s not to say people should run up their credit card debt to have a blast — they should wait for that great no-holds-barred vacation until they’ve saved up for it.

      I’ve never had anything better than silver elite status. For this particular trip, I didn’t even have that status.

  7. 17

    Ra Cha says

    Did you take into account the cost of the 5 swimsuits your wife bought for this tropical paradise vacation?

  8. 21

    says

    One more important issue is that if you are a mature person, travel insurance for pensioners is something you should make sure you really take into consideration. The more aged you are, greater at risk you are for allowing something terrible happen to you while in another country. If you are definitely not covered by many comprehensive insurance coverage, you could have many serious problems. Thanks for giving your ideas on this website.

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