Saying that running a small business is a difficult task is like saying the ocean is a little wet. Such understatements aside, the fact of the matter is that any organization have to make the most of its limited budget if it wants to remain viable in the modern marketplace.
With that in mind, here’s how video conferencing reduces small business costs:
Say Goodbye to Travel Expenses
One of the biggest drawbacks of meetings is associated travel expenses. Whether it’s daily meal stipends, plane tickets or hotels, the bills can add up quickly. Because of the major strain caused by these costs, it makes sense to target these expenses as first on the chopping block when trying to trim your budget to a more manageable level.
June Bower of Mashable points out that video conferencing comes with none of these big expenditures. Since you’re already paying for the basic utilities, the main cost is in the video application.
Removing Indirect Costs
Video conferencing saves your small business money in more ways than kicking travel costs to the curb.
The University of Miami studied the benefits of making the move to video conferencing. They found that there are other indirect benefits to conducting meetings on a digital platform. A big one is administrative costs with setting up long-distance travel. As such, moving to video conferencing creates an indirect savings ripple effect throughout your entire organizational budget.
The Fiscal Benefits of Going Green
Of course, video conference savings aren’t limited to just the direct and indirect employee travel costs. Joe Kennedy of the Bellevue Business Journal says that going digital comes with its own fiscal benefits. By making the switch to conferences conducted via the Internet, all of the paperwork associated with these meetings becomes entirely unnecessary, creating an approach that’s both friendly to your budget and the environment.
Many video meeting platforms offer file transfer capabilities that move massive documents in real time while you continue with other tasks. And even if “going green” isn’t your main objective, it’s still a nice tangential benefit your brand can enjoy while saving money on paper, ink, and other supply costs.
Time Is Money
By making the move to an innovative digital platform, your organization can optimize its most valuable asset: time. In addition to eliminating travel time, having your employees stay on-site for meetings allows them to work on important projects both before and after the meeting, thereby improving efficiency, client relations and lead generation.
In essence, this is how video conferencing reduces small business costs.
For a small business to succeed in the competitive global marketplace, making the most out of every resource is essential. And video conferencing embraces this mindset. From eliminating travel costs to improving employee efficiency, taking your meetings to the digital frontier offers a simple and effective way to help trim the company budget and keep your bottom line in a healthy and happy place.
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With video conferencing software, you will no longer need to fly over and over again, instead, all communication can be done via video conferencing at anywhere, anytime with anyone needed, This can dramatically cost a lot of time and money spent on travelling, thus, it can further improve productivity.
It is very important to get a proper video conferencing software, there are some on the Internet, the one i used frequently is EZTalks with rich features such as HD video, file sharing, screen sharing, whiteboard, annotation and drawing tools, meeting recording ect. Very easy to use and convenient.
Because video conferencing provides many benefits to businesses in terms of reduced costs, better client interaction, increased productivity etc. more and more businesses globally are rapidly adopting video conferencing technology for their businesses. Tools like webex, R-HUB HD video conferencing servers, gomeetnow, Polycom, Cisco, Avays etc. are widely used by businesses worldwide for conducting online video conferences.