• About
  • Mortgage Basics
  • $40K Challenge
  • Aunt Doris
  • Grandfather Says
  • Privacy
  • Archives

Len Penzo dot Com

The offbeat personal finance blog for responsible people.

Common Mishaps to Avoid When Holding a Video Conference

By Enero Febrero

video teleconferenceIn order to be successful, every business meeting should be planned in advance; and a virtual meeting held by video conference is no different than a traditional meeting. This is more important than ever now that COVID has forced most business meetings to he held virtually.

There are a few ways that a virtual meeting differs from a face-to-face one, but there are common elements as well. For example, a meeting should always be scheduled at a manageable time for all participants. While there is more scheduling flexibility with a virtual meeting, it still needs to be considered.

There are a variety of issues specific to the virtual meeting that will need to be addressed prior to using a video conferencing network. Some of these include:

  • What to wear on camera
  • How to avoid audio feedback
  • Ensuring all participants can log in and attend it

With proper preparation, these issues can all be addressed and, if conflicts arise, taken care of prior to the meeting begins.

Wardrobe Choice

While the tone of many business meetings is typically casual, you still want to look professional. This is true when you’re hosting or attending a video conference meeting as well. If there is even a remote chance that you may be seen full body, dress appropriately. When choosing what to wear for a virtual meeting, keep in mind the color of the area you are using. There are certain colors that should be avoided when using backgrounds such as a green screen — especially: green!

Even if you’re attending a meeting from home, ensure that your clothing still looks professional and you are wide awake and ready to participate. Ladies should also be mindful of what makeup they apply for the meeting; keep it soft and subtle to avoid having it become overbearing during a video conference.

Save Your Ears

Everyone who has ever worked around any type of microphone has likely experienced high-pitched feedback at some point. To avoid this irritating and distracting sound from occurring during your business meeting, Resource Nation recommends learning how to properly use a microphone and, if possible, the audio features of your video conferencing program.

Stand and Stretch

If the call is going to be long, plan out some breaks beforehand. This way, people can stretch their legs, take care of any requirements that need to be addressed, or even return text messages that have most likely piled up during the call. Set a time limit for the break so that you can keep an even flow going through the meeting.

Make Sure Everyone Can Attend

If you’re in charge of the meeting ensure that every participant can access the virtual meeting space. A minimum of one day prior to the meeting, send out an email with all needed information for third parties to enter the space. This should include any server information that may be needed as well as the name of the room and the password to enter it. You should also include a number where participants can reach out for help if they are having trouble with access.

Businesses looking to save money and secure their company for the future should look to invest in technologies that will allow them to accomplish both goals. Planning a business meeting of any kind can seem stressful, so give yourself plenty of time in order to deal with unforeseen circumstances. Make sure that you’re knowledgeable of your equipment as well as how to tie in your presentation materials. Take a test run of your chosen video conference program so that you are comfortable and aware of its many features. Reach out to those attending the meeting and suggest they do the same, if they have not used the program in the past.

It takes time, but with proper prior planning you can have a successful meeting — whether it’s held in person or via a video teleconference.

Photo Credit: stock photo

August 28, 2020

The Question of the Week:

Will you be taking a summer vacation in 2022 that's more than 500 miles from home?

View Results

Loading ... Loading ...

Recent Posts

  • 9 Indispensable Financial Tips for Teens & Twentysomethings
  • Black Coffee: Back to the Borscht Belt
  • Buying Your First Home? Here Are Some Financial Assistance Options
  • Yes, You Can Afford It!
  • 100 Words On: Why It’s Not Poor Etiquette to Put Ketchup on a Hot Dog
  • 6 Responsible Ways to Use Your Emergency Funds
  • 5 Affordable Ways to Upgrade an Outdated Bathroom
  • The 6 Most Valuable Grocery Store Products
  • Black Coffee: Out to Lunch
  • How to Set Up a Proper Gambling Budget

Disclaimer

This site is for informational and entertainment purposes only, and the content herein should not be mistaken for professional financial advice. In fact, making investment decisions based on information published here, or any other website for that matter, is more than unwise; it is folly. This website accepts advertising in the form of monetary and other compensation; as such, topics of discussion are occasionally influenced by these advertisers. Sometimes, an article may also include affiliate links, meaning, at no additional cost to you, this blog earns a commission if you click through and make a purchase (for example, as an Amazon Associate I earn from qualifying purchases). Remember, you and you alone are responsible for the decisions you make in life, so please contact an independent financial professional for advice regarding your unique personal situation.

Sign up for the weekly Len Penzo dot Com newsletter
Len Penzo dot Com Delivered Weekly
Join more than 40,000 readers and fans who enjoy personal finance and macroeconomics with an offbeat twist!
Invalid email address
Thanks for subscribing!

Popular Now:

  1. 1. The Great Paper Towel Test: Which Brand Is Your Best Value?
  2. 2. How a Broken Washing Machine Fixed My Finances
  3. 3. Tip Inflation: We’ve Got Nobody to Blame But Ourselves
  4. 4. Lottery Fraud: Don’t Get Caught Paying “The Stupid Tax”
  5. 5. What’s the Fastest Way to Pay Down Your Mortgage Early?
  6. 6. The Marriage Conundrum: Joint or Separate Accounts?
  7. 7. Why Time Is More Valuable Than Money
  8. 8. 25 Examples of Shrinkflation That No Longer Fool Consumers
  9. 9. Historical Gold & Silver Benchmarks for Wages and Commodity Prices
  10. 10. 4 Good Reasons Why Some Quarters Are Painted Red

All-Time Most Popular:

  1. 1. 19 Things Your Suburban Millionaire Neighbor Won’t Tell You
  2. 2. Dear Friend: Here Are 41 Reasons Why I’m NOT Lending You the Money
  3. 3. Why Your Expensive Luxury Car Doesn’t Impress Smart People
  4. 4. If You Can’t Live on $40,000 Annually It’s Your Own Fault
  5. 5. 21 Reasons Why Corner Lots Are for Suckers
  6. 6. 4 Smart Reasons Why College Isn’t for Everyone
  7. 7. 18 Fast Facts About Social Security Numbers
  8. 8. My Ketchup Taste Test: Upset! Guess Which Brand Topped Heinz
  9. 9. Why I Prefer a Spreadsheet to Track Expenses and Manage My Finances
  10. 10. Here’s a Simple Trick for Getting Credit Card Interest Charges Waived

Copyright © 2022 Len Penzo dot Com · All Rights Reserved · Designed by Nuts and Bolts Media

© Len Penzo dot Com 2008–2022